Docs on ContaCash

Getting started

Mon, 01 Jan 0001 00:00:00 +0000

ContaCash runs as a service: there is nothing to install and no server of your own. Open the site, log in, and your administration is there, its data kept strictly apart from every other business on the platform.

The four areas

Invoicing: customers, your item catalog, invoices and quotes, incoming payments.
Payments: money in and money out, suppliers and their open bills.
Payroll: your team, their roles and benefits, the monthly run.
Reports: profit and loss, the balance sheet, the BBO tax report.

Book your first month

Send your first invoice: How do I create an invoice?
When the customer pays: How do I record a payment?
If you have staff: How do I run payroll for a month?
Come tax time: How do I pay my BBO to the tax office?

How do I create an invoice?

Mon, 01 Jan 0001 00:00:00 +0000

Pick the customer, add the lines, send it. ContaCash computes the total, tracks what is open, and writes the journal entry underneath.

Open Invoices and click New invoice.
Pick the customer. First time? Create them under Customers, with their contact details.
Add the lines. Pick an item from your catalog and the price and tax rate fill in, or type a free line.
Check the total and send the invoice.

Quotes work the same way under Quotes. A quote never touches the books; when the customer says yes, one click converts it into an invoice.

How do I record a payment?

Mon, 01 Jan 0001 00:00:00 +0000

Pick the invoice, the amount fills itself in. A double allocation is refused before it can reach the books.

Open Record payment.
Pick the customer or supplier; the list shows which side they are.
Pick the invoice from their open ones; the amount fills itself in.
Save. The journal entry is written the moment you save.

Paying a supplier is faster from the report: open Outstanding creditors, click the supplier, see every open bill with its remaining balance, and the pay link opens the form pre-filled.

How do I run payroll for a month?

Mon, 01 Jan 0001 00:00:00 +0000

Set your team up once, then every month is a preview and a save.

One-time setup

Create the roles your business uses; a role carries the salary and the standard benefits.
Add the employees, each with their role.
Does an employee get different benefits? Set the override on the employee, not on the role.

Every month

Open Run payroll and pick the month.
Check the preview: gross, taxes and net, per employee.
Save the run. Wage tax, AZV and AOV post with it, together with the amounts still to pay.

The payroll tax report and the yearly overview follow from the same entries, so come tax time there is nothing to reconstruct.

How do I pay my BBO to the tax office?

Mon, 01 Jan 0001 00:00:00 +0000

Open the tax report; it already knows.

Open the Tax report and check the period. It shows this period’s entries plus any older ones that were never settled: a payment booked late still reaches the next return.
Check the BBO/BAVP and BAZV lines. They were posted when each customer paid, and BBO you paid on imported goods credits back against what you owe.
Use Pay the tax office on the report. Everything still open up to the end of the period is settled, and the payment names the entries it covers.